Important: this article gives general organizing tips only. Visa requirements differ by destination, visa type and personal circumstances, and they change. Always follow the official website of the relevant embassy, consulate or immigration authority. Decisions are made only by the authorities.

Start from the official checklist

Find the official requirement list for your destination and visa type, save a copy with the date you downloaded it, and work from that list only. Avoid relying on forum posts or older guides for requirements.

Build your folder in the same order

  • Number each item on the official checklist and label your documents to match.
  • Keep originals and copies in separate, clearly marked sections.
  • Note any document that needs a translation or certification, and when it was issued.

Check consistency

Names, dates and addresses should match across your forms and supporting documents. Small inconsistencies are easy to miss and worth checking twice before you submit.

Keep your information safe

Share identity and financial documents only through channels you trust. Do not send them through general contact forms or social media messages.

Would you like help understanding the requirements for your trip? Read about visa application assistance.